How to Transcribe Google Meet and Microsoft Teams Meetings

Beyond Zoom: Transcribing Google Meet and Teams

While Zoom gets most of the attention, Google Meet and Microsoft Teams are used by millions of professionals daily. Google Meet dominates in companies using Google Workspace, while Teams is the default for Microsoft 365 organizations. Both generate hours of meetings that need proper documentation.

Here's how to record and transcribe meetings on both platforms.

Google Meet Transcription

Recording Google Meet

For Workspace subscribers (Business Standard and above):

Start or join your Google Meet call

Click the Activities icon (bottom right) then Recording

Click Start Recording (all participants are notified)

When done, click Stop Recording

The recording appears in the organizer's Google Drive within minutes

Download the MP4 file

For free/personal Google accounts: Google Meet's free tier doesn't include recording. Workarounds:

• Use a screen recording tool (OBS Studio is free)
• Use AirScribe's built-in Meeting mode recorder (Pro) to capture your mic plus the browser tab audio
• Use your phone as a backup audio recorder

Transcribing the Recording

Upload the MP4/audio file to AirScribe

Select your mode: Fast for quick reference, Accurate (Pro) for important meetings

Enable Speaker Recognition (Pro) to identify who said what

Export as DOCX for sharing or TXT for pasting into Google Docs

Microsoft Teams Transcription

Recording Microsoft Teams

Join or start your Teams meeting

Click More (...) then Start Recording

Click More (...) then Stop Recording when done

The recording appears in OneDrive or SharePoint

Download the MP4 file

Why Use AirScribe Instead of Teams' Built-in Transcription

Feature	Teams Built-in	AirScribe
Accuracy	~85-90%	Up to 99.7% (Pro)
Languages	~30	145+
Speaker labels	Basic	Reliable, renameable
Export formats	Limited	7 formats
Works offline	No	Yes (upload recording)
Cost	Included in 365	Free tier / $9.99/mo

The biggest advantage: AirScribe works on the recording file, not the live stream. Transcript quality doesn't degrade with poor internet connections or audio glitches during the call.

AirScribe Meeting Mode

AirScribe Pro includes a Meeting mode recorder that captures audio directly from your browser:

Open AirScribe and switch to the Record tab

Select Meeting mode

Click Start Recording and share the browser tab running your meeting

AirScribe captures both your microphone and the meeting audio

Stop recording when the meeting ends

Transcribe directly without downloading or uploading

This works with any browser-based meeting platform: Google Meet, Teams (web), Webex, and more.

Best Practices for Meeting Transcription

Before the Meeting

• Test your audio setup
• Remind participants the meeting will be recorded
• Share an agenda so discussions stay structured

During the Meeting

• Mute when not speaking to reduce noise
• State names when handing off: "Sarah, what do you think?"
• Avoid talking over each other
• Summarize decisions verbally: "So we've agreed to..."

After the Meeting

• Transcribe promptly while context is fresh
• Rename speaker labels (Speaker 1 to "Sarah Chen", etc.)
• Extract action items and decisions
• Share the transcript with all attendees

Pricing for Teams

• Free tier: 3 transcriptions/day per user
• Pro: $9.99/mo per user (yearly) or $15.99/mo monthly, unlimited transcriptions

For a team of 10 meeting 4 times per week, AirScribe Pro replaces thousands of dollars in human transcription costs monthly.

Start transcribing your meetings at airscribe.dev today.